Hotel guests expect secure and seamless access to their rooms and facilities. Outdated lock-and-key systems not only reduce convenience but also put guest safety at risk. Modern key card and access control systems offer security, flexibility, and integration with property management software—but installing them across a property can cost $50,000 to $250,000+, depending on hotel size.
For many hoteliers, leasing access control systems is the smartest way to upgrade security without draining cash flow.
Lower Upfront Costs – Avoid major capital expenses.
Cash Flow Protection – Spread payments into predictable monthly installments.
Upgrade Flexibility – Switch to the latest systems at lease-end.
Guest Satisfaction – Faster, more secure check-in and room access.
Integration – Works with PMS, mobile apps, and smart room controls.
✔ RFID Key Card Systems – Standard for modern hotels, offering secure and contactless entry.
✔ Mobile Access Systems – Guests use smartphones instead of physical cards.
✔ Biometric Access – High-security options with fingerprint or facial recognition.
✔ Multi-Zone Access – Control guest, staff, and VIP access across different areas.
✔ Integrated Access Platforms – Connects with property management software and smart room tech.
Return or upgrade at lease-end.
Ideal for properties that want the latest tech every 3–5 years.
Higher monthly payments.
Ownership transfers at lease-end.
Best for hotels seeking long-term security solutions.
Monthly fee covers hardware, software, and support.
Perfect for small and mid-size hotels with limited IT staff.
A 120-room hotel wants to upgrade from traditional locks to RFID and mobile access:
RFID Door Locks & Cards = $120,000
Mobile Access Integration = $40,000
Software & Staff Training = $15,000
Total Investment: $175,000
With a 5-year operating lease, monthly payments are about $3,100. If modern access boosts occupancy rates by even 3%, the upgrade easily pays for itself while strengthening security.
✔ Bundle hardware, software, and training into one lease.
✔ Ensure the system integrates with your PMS and guest apps.
✔ Negotiate maintenance and support services.
✔ Compare leasing companies with hospitality industry expertise.
✔ Factor in ROI through improved security, efficiency, and guest satisfaction.
For hotels, upgrading to key card and access control systems is no longer optional—it’s a necessity for both safety and guest experience. Leasing provides a cost-effective way to access the latest technology, spread costs over time, and keep your property competitive in a fast-evolving hospitality market.